CONTACT US
We would love to hear from you. Please call, email or fill out the contact form. Thank you for your interest in the West Vancouver Foundation – inspiring local philanthropy since 1979.
- 604-925-8153
- Email us
- 775 15th Street, West Vancouver BC, Canada V7T 2S9
OFFICE HOURS
- Monday - Thursday 9:00 AM - 5:00 PM
- Friday - BY APPOINTMENT ONLY
- Week of May 26: 9:00-2:00 PM
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OUR TEAM
Alexandra Pearson
Executive Director, Finance and Fund Administration
Stacie Graham
Donor Relations and Community Engagement Manager
Denise Howell
Executive Director, Grants and Communications
Rebecca Johnson
Executive Assistant and Office Manager
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Part-time Finance and Grants Coordinator
POSITION OVERVIEW
This role will split their time between finance administration and coordinating the major grant programs. We require someone with strong administrative skills, experience in finance/bookkeeping, excellent communication skills, client relations skills and exceptional project management abilities. Experience with the non-profit industry and granting is an asset.
The ideal candidate is self-motivated with analytical skills, is happy to work on day-to-day tasks including fund administration functions. In addition to this, this role will manage the large grant programs, working with volunteers, charities from across the North Shore, and donors.
• Input and management of day-to-day bookkeeping and accounting records using a fund (project)-based approach.
• Prepare CRA charitable tax receipts according to regulations.
• Prepare reports for annual audit and semi-annual GST returns.
• Track fund balances and distributions,and translate into accounting records (reconciling changes in investments and changes in donor funds).
• Prepare monthly fund holder statements
• Assist in preparing reports for annual budgeting
• Stay up-to-date on CRA rules as they impact the Foundation and in particular, receipting, donations, specified gifts and fund accounting.
• Maintain financial policies and procedures that ensure compliance with CRA registered charity reporting and receipting requirements.
• Provide support to the Co-Executive Director, Finance; the Treasurer; and the Finance and Investment Committees. Assist in providing quarterly board reports.
• Assist the Co-Executive Director, Finance with the preparation of fund agreements as required.
Coordinating an innovative and accessible granting program. Responsible for coordinating all aspects of the granting cycles, including but not limited to:
- Ongoing assessment and improvement of grants program, including updating guidelines, application forms and processes
- Transparent reporting throughout full cycle of grantmaking
- Coordinate, facilitate and plan Grant Committee meetings and volunteer members
- Work with marketing to develop and implement communications and engagement plan to attract high quality grant applications
- Outreach to local charities and non-profits
- Manage the grants’ administration such as keeping the grant portal up to date, running reports, working with grantee reports to provide updates to funders and other related work.
- Work with donors on their granting.
- Assists with Foundation events as needed and other duties as assigned.
The position requires a highly organized individual with excellent communication skills, client relations, technical/software skills, and office administrative experience.
• Results-oriented with proven expertise in financial reporting, automated financial systems, compliance, following procedures for internal controls, designing and implementing processes to increase the efficiency of a growing organization.
• Rigorous and analytical thinking, able to balance the big picture and maintain necessary attention to detail.
• Strong attention to detail.
• Excellent communication skills including written, presenting and when dealing with clients, partners and other stakeholders.
• Self-disciplined, self-starting style, accustomed to working independently.
• Strong proficiency in office technology.
• Passion for community service and the charitable sector.
• Three years or more in progressive accounting and/or bookkeeping.
• Working knowledge of Foundant Community Suite (Grants Lifestyle Manager) or other online granting solutions is an asset.
• Project management and/or events.
• Experience in the non-profit industry.
• Familiar with the North Shore. Ideally living in West Vancouver, Squamish Nation, North Vancouver or Lions Bay.
West Vancouver Foundation’s office is located in a small, open-concept house, on the second floor, accessed via stairs, with one, gender-neutral washroom. We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on race, colour, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression. We welcome applicants from all communities.
WORKING CONDITIONS & TERMS
This is a permanent, in-person, part-time position (22.5 hrs per week) that works 3 days Monday, Tuesday and Thursday or 4 shorter days Monday to Thursday. The role is based in the Foundation office, which is located in West Vancouver. Remuneration will commensurate with experience. Salary range is $40,000-$43,000 per year plus benefits including extended health and RRSP matching program.
TO APPLY
Applications should be received no later than June 13, however, we will continue to interview until the position is filled. Please submit a cover letter or short video and resume, via email to deniseh@westvanfoundation.ca. The West Vancouver Foundation thanks all applicants for their interest. Only those candidates under consideration will be contacted.
Volunteer
Are you community-minded, want to make a lasting impact on the North Shore and are seeking a volunteer role that will utilize your experience and knowledge while helping those in the community?
The West Vancouver Foundation (WVF) is a community foundation, founded in 1979 by a group of local residents that wanted to inspire and steward local philanthropy. As a community foundation, we understand the North Shore – from the local issues and needs to the people and organizations doing the best work to address these issues. The past 46 years, WVF has granted over $16 million into the community. We are seeking nominations for individuals, with a passion for community-building, to volunteer at the Foundation. There are currently multiple positions available.
The West Vancouver Foundation is a certified Living Wage employer. This means that we meet or exceed the Metro Vancouver Living Wage rate for all direct and contract staff. As of 2024, this amount is a minimum of $27.05 an hour.