Contact & Team

• Input and management of day-to-day bookkeeping and accounting records using a fund (project)-based approach.
• Prepare CRA charitable tax receipts according to regulations.
• Prepare reports for annual audit and semi-annual GST returns.
• Track fund balances and distributions,and translate into accounting records (reconciling changes in investments and changes in donor funds).
• Prepare monthly fund holder statements
• Assist in preparing reports for annual budgeting
• Stay up-to-date on CRA rules as they impact the Foundation and in particular, receipting, donations, specified gifts and fund accounting.
• Maintain financial policies and procedures that ensure compliance with CRA registered charity reporting and receipting requirements.
• Provide support to the Co-Executive Director, Finance; the Treasurer; and the Finance and Investment Committees. Assist in providing quarterly board reports.
• Assist the Co-Executive Director, Finance with the preparation of fund agreements as required.

Coordinating an innovative and accessible granting program. Responsible for coordinating all aspects of the granting cycles, including but not limited to:

• Ongoing assessment and improvement of grants program, including updating guidelines, application forms and processes
• Transparent reporting throughout full cycle of grantmaking
• Coordinate, facilitate and plan Grant Committee meetings and volunteer members
• Work with marketing to develop and implement communications and engagement plan to attract high quality grant applications
• Outreach to local charities and non-profits
• Manage the grants’ administration such as keeping the grant portal up to date, running reports, working with grantee reports to provide updates to funders and other related work.
• Assists with Foundation events as needed and other duties as assigned.

The position requires a highly organized individual with excellent communication skills,

technical/software skills, and office administrative experience.

• Results-oriented with proven expertise in financial reporting, automated financial systems, compliance, following procedures for internal controls, designing and implementing processes to increase the efficiency of a growing organization.
• Rigorous and analytical thinking, able to balance the big picture and maintain necessary attention to detail.
• Strong attention to detail.
• Excellent communication skills including written, presenting and when dealing with clients, partners and other stakeholders.
• Self-disciplined, self-starting style, accustomed to working independently.
• Strong proficiency in office technology.
• Passion for community service and the charitable sector.

• Three years or more in progressive accounting and/or bookkeeping.
• Working knowledge of Foundant Community Suite (Grants Lifestyle Manager) or other online granting solutions is an asset.
• Experience in the non-profit industry.

This is a permanent, in-person, part-time position (22.5 hrs per week) that can either work Monday-Thursday, Mon/Wed/Thu or Mon/Tue/Thu. The role is based in the Foundation office, which is located in West Vancouver. Remuneration will  commensurate with experience. Salary range is $40,000-$43,000 per year plus benefits including extended health and RRSP matching program.

Accessibility
West Vancouver Foundation’s office is located in a small, open-concept house, on the second floor, accessed via stairs, with one, gender-neutral washroom. We are committed to the principles and practices of an inclusive and equitable employment process. Our goal is to be representative of the communities we work with, and we encourage applicants from communities which are structurally marginalized based on race, colour, religion, nationality, social or ethnic origin, sex, age, disability, sexual orientation, gender identity and/or expression. We welcome applicants from all communities.